Test Day Administration Checklist

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6

CONFIDENTIAL

Test Day Administration Checklist Immediately before test all staff have their required materials, including all candidate Application Forms and ID copies, and that they are familiar with all they have to do IAM equipment is operational and ready for use (refer IAM Kit Checklist below) venue: room is clean, seating is 1.25m apart in all directions, temperature is suitable

Listening/Reading/Writing test room clock is accurate and clearly visible to all candidates CD player and OHP working desk labels are attached to desk non-IELTS notices/posters are taken off the walls belongings candidates cannot access the test room before the test

Listening/Reading/Writing test materials

digital recorders are working non-IELTS notices/posters have been taken off the walls in Speaking test rooms sign out Examiner and Candidate Speaking test booklets using the Record Sheet for the Issue/Return of Speaking Test Materials and provide each Examiner with: Digital recorders, spare batteries and instructions for managing the digital files Candidate Application Forms Examiner Feedback forms paper, pencils and note paper for candidates to use in Part 2 IELTS Speaking test: Instructions to Examiners booklet conduct full ID check against attendance register before each candidate enters the test room ensure candidates leave personal belongings in a secure place outside the test room usher candidates to test room ensure no contact between pre- and post-Speaking test candidates at the end of the test, Examiners are to sign for the return of their Speaking test booklets and to return all Instructions to Examiners booklets, Speaking

correct Listening/Reading/Writing question papers

Feedback Forms, paper and equipment

Listening/Reading OMRs

check Speaking folder contents are complete including Instruction to Examiner booklet

OHT or other means for showing how to fill in OMR Writing Task 1 and Task 2 Answer Sheets correct Listening CD and spare CD (checked) attendance register seating plan

lock all test materials securely digital recorders must be stored securely and not used until Speaking tests have been downloaded and files deleted

spare pencils/erasers/pencil sharpeners/paper

check Speaking folder contents are complete including Instruction to Examiner Booklet

Application Forms

IAM Kit for registration/verification for candidates

Invigilator Script Invigilator Record Sheet for Issue/Return of Test Materials (page 14)

After the test

Complaint form for Candidates (page 19)

IELTS Administrators should ensure that all tests are marked on-site

Malpractice/Security Incident Report Form (page 20) Incident Report Form (page 23) Emergency Procedures Instructions (page 11)

IAM Kit laptop finger scanner (if applicable) dongle camera and spare camera batteries USB appropriate lighting and backdrop (refer to IAM Manual)

p s, which include numbered copy of IELTS Writing test: Instructions to Examiners Writing Task 1 and Task 2 answer sheets (to be signed out) using Examiners Writing Material Register (see Section 7, page 15) Writing question papers Examiner Feedback form OMRs reference copies of Listening/Reading question papers Listening/Reading answer keys clerical marking policy test day report from invigilators if any

Speaking test room and materials Speaking test rooms are not accessible to candidates before Examiners arrive

May 2014 edition

carry out all IAM post test activities/procedures as per the IAM User Manual

Section 6: Page 6