The Collaroy centre camp form

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INDIVIDUAL BOOKING FORM—2017 The Duke of Edinburgh’s International Award Expeditions Personal Details FULL NAME: ______________________________________________ DATE OF BIRTH: __________________ MALE / FEMALE ADDRESS: __________________________________________________________________________________________________ SUBURB: ______________________________________________________ STATE: __________ POST CODE: ________________ PHONE: ______________________________________

MOBILE: __________________________________________________

EMAIL: ______________________________________________________________ FAX: __________________________________

Hike Information Which of our expeditions would you like to participate in: Activity Date: ________________________ Location of Activity: ______________________________________  Bronze  Silver  Gold

 Practice  Qualifying

 Direct Entry

If you are qualifying, when and where was your practice hike? ____________________________________

Hike Prices/Hire Equipment BRONZE






$345.00 /Kosciuszko $730/NZ $2050

Back Pack




Trangia (Cooking Stove)




Tent (Two Person)




Sleeping Mat for Purchase




Compass for Purchase




Whistle for Purchase








* An additional $10 is charged for any hike over a weekend, and $20 for any hike over a Public Holiday.

Payment Details Please find my full payment of $___________________ by cheque or money order. Cheques made payable to The Collaroy Centre. OR Please debit my credit card for the amount of $_____________________ being full payment. The transaction will appear on your bank statement as ‘Salvation Army Youth’ Name on Card: ________________________________________ Signature: _________________________________________ Visa



Expiry Date: _______ /_________ CCV: __ __ __

Office Use Only












YES / NO (Please circle)

WOULD YOU LIKE TO RECEIVE INFORMATION ABOUT OUR UP AND COMING EXPEDITIONS VIA EMAIL? YES/NO (Please circle) HOW DID YOU HEAR ABOUT OUR EXPEDITIONS? ___________________________________________________________________________ IS THERE ANYONE ELSE ATTENDING YOUR HIKE THAT YOU WOULD LIKE TO BE GROUPED WITH? (This can not be guaranteed but we will do our best to ensure you are together). _________________________________________________________________________________________________________________________

Medical Information The following information will remain confidential: Are you currently taking any form of medication? Yes / No (please circle) If yes, please list and provide details of all medication including dosage, any side effects and reasons for taking medication: _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ Do you suffer from allergies/anaphylaxis? Yes / No (please circle) If yes, please give details including triggers, medication needed and severity. If anaphylaxis you must provide us with an ASCIA plan prior to hiking, and you are required to bring 2 adrenaline autoinjectors on your camp: _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ Do you suffer from Asthma? (please circle) Yes / No If yes, please give details including medication, triggers and frequency. If you have an Asthma Action Plan it must be given to us prior to hiking and you must bring all relevant medication with you: _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ Are there any other injuries or medical conditions that we need to be aware of? (for example: diabetes, heart and lung conditions, mental illness, back or joint problems, epilepsy, vision impairment). To help provide the best level of care, all conditions must be disclosed. _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ _______________________________________________________________________________________________________________________ In what month and year did you last have a tetanus shot: ___________/____________ Please Note:  All briefing sessions will be held at The Collaroy Centre located at the end of Homestead Ave, Collaroy. It is compulsory for students to attend a briefing prior to a practice hike. We will send you a booking confirmation, briefing details and itinerary once payment has been processed. This is included in hike cost. 

For assessing, please email your activity summary to [email protected] for approval

Our Instructors have signed the Duke of Ed Volunteer Code of Conduct form, and have completed a NSW Working With Children check.

Term and Conditions Late Booking Policy 1. A $25 late payment fee is incurred for all forms arriving at The Collaroy Centre after 4pm on the hike cut-off date advertised on our website. 2. A booking form is void if submitted after the briefing date advertised on our website. Cancellation Policy 1. If a booking is cancelled more than 2 weeks prior to the commencement date of the program, any fees paid may be refunded or transferred to the next holiday period. Extra charges will be incurred on a transfer if the course fees have increased since the initial booking. In addition, a $25 administration fee may be charged. 2. If a booking is cancelled less than 2 weeks prior to the commencement date of the program, any fees paid to The Collaroy Centre will be forfeited. 3. All cancellations require written notification to The Collaroy Centre via post, email or fax. Contact details are below acceptance. 4. If adverse weather or extenuating circumstances require The Collaroy Centre to cancel a program prior to it commencing, we will transfer or refund your booking. Discipline 1. The Collaroy Centre reserves the right to exclude any participant from continuing the program if, in the opinion of the instructor, terms and conditions (whether expressed or implied) have not been adhered to. 2. If a participant is excluded from the program, it is the responsibility of the person designated as the “emergency contact” on the participants booking form to provide transportation from, in the opinion of the Logistics person, the most convenient access point. Terms of Participation 1. Alcohol/Drugs – Under no circumstances is any alcohol or any non prescribed drug to be brought onto the program. 2. Smoking – Smoking is not permitted on The Collaroy Centre programs. 3. Flora & Fauna – The Collaroy Centre maintains a minimum environmental impact policy, thus flora and fauna must not be disturbed. 4. First Aid – Our staff possess current Remote Area First Aid qualifications, and will carry with them a first aid kit and administer first aid when required.  In the event that a participant needs to be evacuated from the program for medical reasons, it is the responsibility of the person designated as the “emergency contact” on the participants booking information to provide transportation from, in the opinion of the Logistics person, the most convenient access point.  The Collaroy Centre reserves the right to exclude a participant from a program if, in the opinion of the instructor, the health of the participant creates too great a risk of deterioration during the program. 5. Weather – The Collaroy Centre reserves the right to cancel, change, or postpone any program if, in the opinion of the Program Director, it is unsafe for the program to run. 6. Swimming - Swimming is not permitted on any of The Collaroy Centre Hikes Hire Equipment 1. Equipment must be paid for in full at the time of the booking. 2. Equipment will be available for pick up at the beginning of an expedition and collected at the end of an expedition. 3. Any lost or stolen equipment (including tent pegs) will be paid for in full by the hirer. 4. Any repairs to equipment beyond what is reasonable wear and tear will be paid for by the hirer. 5. Hire equipment cancellations require written confirmation and will not be refunded after the advertised briefing date. Risk Warning & Release Please read the following. If you have any questions regarding the risks associated with any of the activities you or your child will be participating in please contact The Collaroy Centre before signing. The Collaroy Centre is justifiably proud of its excellent safety record. We are committed to the continued development of our already excellent operating procedures to maintain this record and to manage, as much as possible, all risks inherent in any of our programs. All Recreational, Educational or Therapeutic Activities in which you or your child will be participating in during any course, expedition or program run by The Salvation Army Collaroy Youth and Community Centre (The Collaroy Centre) will involve some risk of injury or even death. Generally, these risks may include but are not limited to:* * * * * * * 1. 2. 3.

Exposure to dangerous weather conditions (extreme heat, extreme cold, storm activity) Falls (may be due to rough terrain or inexperience) Injuries to joints or back (may be from carrying heavy weight) Aggravation of existing medical conditions due to isolated environment or physical activity Burns (may be from cooking stoves or campfires) Injuries sustained due to equipment failure Drowning

I have read the preceding risk warning and accepted the risks involved in participating in all activities. I agree on behalf of myself and my heirs, executors, and assignees to release The Salvation Army Collaroy Youth and Community Centre and its servants and agents from all claims, actions, suits, and demands from loss or injury to myself or my dependents arising from participation in the activity. I agree to abide by all express or implied terms and conditions.

Disclaimer The applicant acknowledges that The Salvation Army and the Management of The Collaroy Centre will not be responsible for any loss or damage to any property brought on to the program. Should any claim be made for such loss or damage to property owned by any person associated with the applicant, or any person or body corporate associated with such person, then the applicant will indemnify The Salvation Army and the Management in respect of all such claims.

Consent to Publication of Photographs & Video Footage During the course of your hike, The Salvation Army/The Collaroy Centre may take photographs and/or video of your child (as named below). By signing this form where indicated below, you consent to The Salvation Army:Taking photographs and/or video footage of you/your child (“the images”) Yes / No Using the images for the purposes of [promoting The Salvation Army and its activities] Yes / No I acknowledge that The Salvation Army may publish the images in the following media: the internet (including social media websites); newspapers, newsletters, brochures or other print media; television, DVD’s or other visual media; and/or any other promotional material. I am not entitled to any payment or compensation as a result of The Salvation Army using the images and I understand that, for the purpose of this form, The Salvation Army means the entities defined in the Privacy Notice and any employee, Officer, servant, contractor or agent of these entities. Privacy Notice For the purpose of this Privacy Notice, The Salvation Army means The Salvation Army (being the unincorporated religious and charitable association), The Salvation Army (New South Wales) Property Trust, The Salvation Army (Queensland) Property Trust and any organisations or bodies corporate owned or operated by any of the bodies above. The Salvation Army, a not-for-profit organisation, is committed to upholding the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). Our Privacy Officer is responsible for ensuring that our privacy policies are adhered to and our detailed privacy policy can be accessed online at, by contacting our Privacy Officer on 02 9266 9554 or by writing to us at PO Box A435, Sydney South NSW 1235. Our privacy policy includes information about how you may access and update the personal or sensitive information we hold about you and details of how you can complain about a breach of the Australian Privacy Principles and how we will deal with your complaint. You have the option of not identifying yourself or using a pseudonym when dealing with us in relation to a particular matter, unless we believe it is impracticable to do so in the circumstances. If you wish to deal with us in this manner, you must tell us in writing so that we can consider if your request is practicable. The Salvation Army collects your personal and sensitive information that we believe is reasonably necessary to provide you with the accommodation, services and programs offered by The Collaroy Centre and to facilitate and manage your stay with us and/or participation in our programs. By providing us with this sensitive information you consent to our use or disclosure of your information for a secondary purpose directly related to the primary purpose. Unless permitted by law, we will not use this information for any other purpose without your consent. The information we collect includes the information you provide to us on this form, any additional information you provide to our staff verbally or otherwise and any information we may need to collect about you from third parties on your behalf (if applicable). You may request access to the information we hold about you at any time by contacting our Privacy Officer. By not collecting this information we may be unable to provide you with the services we offer and to look after your needs during your stay with us and/or participation in our programs. In order to provide you with these services, we may need to disclose this information to organisations and individuals that carry out functions on behalf of The Salvation Army and other external organisations. These organisations and individuals may include health care providers, emergency services and insurance providers. In order to provide you with these services, you consent to our collecting of sensitive and personal information about you, if applicable, from your school, teachers, parents or guardians. By signing this form where indicated below, I acknowledge that I have read and understood this privacy notice and freely agree to provide the sensitive information referred to and/or contained in this document to The Salvation Army. I acknowledge that the information I have provided to The Salvation Army is current and I consent to the disclosure of this information to the types of organisations or individuals identified above. I undertake to notify The Salvation Army as soon as practicable if this information is no longer current or if my consent for the collection of this information is withdrawn. I acknowledge that until such time that I notify The Salvation Army that my consent is withdrawn, I agree that The Salvation Army will be entitled to presume that this consent is current and informed. Acceptance of Terms and Conditions & Privacy Notice Participant Name: _____________________________________________________ Date: _____________________________ Participant Signature: _________________________________________ If the participant is under 18 years of age, this form must also be signed by their parent or other person with parental responsibility. Signature of Parent/person with parental responsibility: __________________________________________ Duke of Ed Coordinator Name: __________________________________________ Signature: _______________________________________ Date: _________________________________________ Please note that all trips must be approved by your Coordinator prior to the journey taking place. Please complete this form and return it together with full payment via: If you have any queries please do not hesitate to contact the Centre on (02) 9982 9800

The Collaroy Centre PO Box 11 COLLAROY BEACH NSW 2097 Fax: (02) 9971 1895 Email: [email protected]
The Collaroy centre camp form

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